Depending on how Teams is configured in your organization, other meeting attendees may have to wait in a virtual lobby for you (the meeting organizer) to let them in. But you can change the meeting settings so that some or all attendees are able to bypass the meeting lobby.
There are a few different ways to get started:
- In the Teams app, open a meeting from the calendar and click Meeting options. (If you don’t see it, click the three-dot icon in the toolbar and then select Meeting options.)
- In Outlook, open a meeting invitation and click Meeting options.
- In a Teams meeting, select the three-dot (More actions) icon in the toolbar at the upper right of the meeting window and select Meeting options. Or click Show participants in the toolbar, click the three-dot icon at the top of the Participants pane, and select Manage participants.
A “Meeting options” pane will open. Next to Who can bypass the lobby?, click the drop-down and select an option. Depending on the edition of Microsoft 365 you’re using, your choices may include “People I invite (Turn off Allow Forwarding in the meeting invite),” “People in my organization,” “People in my organization and guests,” and “Everyone.” In some cases you’ll want to limit the people who can bypass the lobby to those you’ve invited to the meeting; in others it might make more sense to allow anyone in your organization to bypass the lobby. When you’ve made a selection, click Save.
IDG
Click the drop-down next to “Who can bypass the lobby?” to allow certain groups of people to enter a meeting immediately. (Click image to enlarge it.)
When the people you’ve designated click to join your meeting, they will be immediately entered into the meeting when it’s in session.