TIPS - Keyboard Shortcuts for Efficiency

Open a new OneNote window.

Ctrl+M

Create a Quick Note.

Ctrl+Shift+M or Alt+Windows logo key+N

Dock the OneNote window.

Ctrl+Alt+D

Undo the previous action.

Ctrl+Z

Redo the previous action, if possible.

Ctrl+Y

Select all items on the current page.

Ctrl+A

To expand the selection, press Ctrl+A again.

Cut the selected text or item.

Ctrl+X

Copy the selected text or item to the clipboard.

Ctrl+C

Paste the contents of the clipboard.

Ctrl+V

Move to the beginning of the line.

Home

Move to the end of the line.

End

Move one word to the left.

Ctrl+Left arrow key

Move one word to the right.

Ctrl+Right arrow key

Delete one character to the left.

Backspace

Delete one character to the right.

Delete

Delete one word to the left.

Ctrl+Backspace

Delete one word to the right.

Ctrl+Delete

Insert a line break without starting a new paragraph.

Shift+Enter

Check spelling.

F7

Open the thesaurus for the currently selected word.

Shift+F7

Display the context menu for the currently focused object.

Shift+F10 or Windows Menu key

Perform the action suggested on the Information Bar when it appears at the top of a page.

Ctrl+Shift+W

Play the selected audio recording.

Ctrl+Alt+P

Stop audio recording playback.

Ctrl+Alt+S

Skip the current audio recording backward by 10 seconds.

Ctrl+Alt+Y

Skip the current audio recording forward by 10 seconds.

Ctrl+Alt+U

Highlight the selected text.

Ctrl+Alt+H

Insert a hyperlink.

Ctrl+K

Copy the formatting of the selected text (Format Painter).

Ctrl+Shift+C

Paste the formatting to the selected text (Format Painter).

Ctrl+Shift+V

Open a hyperlink.

Enter when on the hyperlink text

Apply or remove bold formatting.

Ctrl+B

Apply or remove italics formatting.

Ctrl+I

Apply or remove underline formatting.

Ctrl+U

Apply or remove strikethrough formatting.

Ctrl+Hyphen (-)

Apply or remove superscript formatting.

Ctrl+Shift+Equal sign ( = )

Apply or remove subscript formatting.

Ctrl+Equal sign ( = )

Apply or remove bulleted list formatting.

Ctrl+Period (.)

Apply or remove numbered list formatting.

Ctrl+Forward slash (/)

Apply a Heading 1 style to the current note.

Ctrl+Alt+1

Apply a Heading 2 style to the current note.

Ctrl+Alt+2

Apply a Heading 3 style to the current note.

Ctrl+Alt+3

Apply a Heading 4 style to the current note.

Ctrl+Alt+4

Apply a Heading 5 style to the current note.

Ctrl+Alt+5

Apply a Heading 6 style to the current note.

Ctrl+Alt+6

Clear all formatting applied to the selected text. (Apply the Normal style.)

Ctrl+Shift+N

Increase the paragraph indent.

Alt+Shift+Right arrow key or the Tab key when at the beginning of a line

Decrease the paragraph indent.

Alt+Shift+Left arrow key or Shift+Tab when at the beginning of a line

Align the paragraph to the left.

Ctrl+L

Align the paragraph to the right.

Ctrl+R

Increase the font size of the selected text.

Ctrl+Shift+Right angle bracket (>)

Decrease the font size of the selected text.

Ctrl+Shift+Left angle bracket (<)

Show or hide the rule lines on the current page.

Ctrl+Shift+R

Insert a document or file on the current page.

Alt+N, F

Insert a document or file as a printout on the current page.

Alt+N, O

Show or hide document printouts on the current page when the high contrast mode on Windows 10 or one of the contrast themes on Windows 11 is activated.

Alt+Shift+P

Insert a picture from a file.

Alt+N, P

Insert a sticker.

Alt+N, S

Insert a screen clipping.

Note: The OneNote icon must be active in the Windows taskbar notification area.

Windows logo key+Shift+S, and then Ctrl+V

In OneNote 2007 and 2010, Windows logo key+S

Insert the current date.

Alt+Shift+D

Insert the current date and time.

Alt+Shift+F

Insert the current time.

Alt+Shift+T

Insert a line break.

Shift+Enter

Start a math equation or convert selected text to a math equation.

Alt+Equal sign ( = )

Create a table.

Tab key after typing a new line of text

Create another column in a table with a single row.

Tab key

Create another row when at the end cell of a table.

Enter

Note: Press Enter again to finish creating the table.

Insert a row below the current row.

Ctrl+Enter when in a table cell

Create another paragraph in the same cell in a table.

Alt+Enter

Create a column to the right of the current column in a table.

Ctrl+Alt+R

Create a column to the left of the current column in a table.

In OneNote 2010, Ctrl+Alt+E

Create a row above the current one in a table.

Enter when the cursor is at the beginning of any row, except for the first row

Create a new cell or row.

Tab key when in the last cell of the table

Delete the current empty row in a table.

Delete, then Delete again, when the cursor is at the beginning of the row

Select all items on the current page.

Ctrl+A

To expand the selection, press Ctrl+A again.

Select to the end of the line from the current cursor location.

Shift+End

Select the whole line.

Shift+Down arrow key when the cursor is at the beginning of the line

Jump to the title of the page and select it.

Ctrl+Shift+T

Cancel selecting the outline or page.

Esc

Move the selected paragraphs upward.

Alt+Shift+Up arrow key

Move the selected paragraphs downward.

Alt+Shift+Down arrow key

Increase the paragraph indent.

Alt+Shift+Left arrow key

Decrease the paragraph indent.

Alt+Shift+Right arrow key

Select the current paragraph and its subordinate paragraphs.

Ctrl+Shift+Hyphen (-)

Delete the selected note or object.

Delete

Move to the beginning of the line.

Home

Move to the end of the line.

End

Go back to the last page visited.

Alt+Left arrow key

Go forward to the next page visited.

Alt+Right arrow key

Apply, select, or clear the To Do tag.

Ctrl+1

Apply or clear the Important tag.

Ctrl+2

Apply or clear the Question tag.

Ctrl+3

Apply or clear the Remember for later tag.

Ctrl+4

Apply or clear the Definition tag.

Ctrl+5

Apply or clear the Highlight tag.

Ctrl+6

Apply or clear the Contact tag.

Ctrl+7

Apply or clear the Address tag.

Ctrl+8

Apply or clear the Phone number tag.

Ctrl+9

Remove all selected note tags.

Ctrl+0

Collapse the selected outline to Level 1.

Alt+Shift+1

Expand an outline to Level 2.

Alt+Shift+2

Expand an outline to Level 3.

Alt+Shift+3

Expand an outline to Level 4.

Alt+Shift+4

Expand an outline to Level 5.

Alt+Shift+5

Expand an outline to Level 6.

Alt+Shift+6

Expand an outline to Level 7.

Alt+Shift+7

Expand an outline to Level 8.

Alt+Shift+8

Expand an outline to Level 9.

Alt+Shift+9

Expand all levels of an outline.

Alt+Shift+0

Expand the selected heading.

Alt+Shift+Equal sign ( = )

Collapse the selected heading.

Alt+Shift+Hyphen (-)

Increase the indent by one level.

Tab key

Decrease the indent by one level.

Shift+Tab

Expand a selected, collapsed outline.

Alt+Shift+Plus sign (+)

Collapse a selected, expanded outline.

Alt+Shift+Minus sign (-)

Enable or disable the full-page view.

F11

Open a new OneNote window.

Ctrl+M

Create a Quick Note.

Ctrl+Shift+M

Expand or collapse a page group in the page navigation pane.

Ctrl+Shift+Asterisk (*)

Print the current page.

Ctrl+P

Add a new page at the end of the selected section.

Ctrl+N

Increase the width of the page navigation pane.

Ctrl+Shift+Left bracket ([)

Decrease the width of the page navigation pane.

Ctrl+Shift+Right bracket (])

Decrease indent level of the current page in the page navigation pane.

Ctrl+Alt+Left bracket ([)

Increase indent level of the current page in the page navigation pane.

Ctrl+Alt+Right bracket (])

Create a new subpage below the current page.

Ctrl+Shift+Alt+N

Select all items.

Ctrl+A

To expand the selection, press Ctrl+A again.

Select the current page.

Ctrl+Shift+A

If the selected page is part of a group, press Ctrl+A to select all of the pages in the group.

Move the selected page up in the page navigation pane.

Alt+Shift+Up arrow key

Move the selected page down in the page navigation pane.

Alt+Shift+Down arrow key

Move to the page title.

Ctrl+Shift+T

Go to the first page in the currently visible set of pages in the page navigation pane.

Alt+Page up

Go to the last page in the currently visible set of pages in the page navigation pane.

Alt+Page down

Scroll up in the current page.

Page up

Scroll down in the current page.

Page down

Scroll to the top of the current page.

Ctrl+Home

Scroll to the bottom of the current page.

Ctrl+End

Go to the next paragraph.

Ctrl+Down arrow key

Go to the previous paragraph.

Ctrl+Up arrow key

Move the cursor up on the current page, or expand the page up.

Ctrl+Alt+Up arrow key

Move the cursor down on the current page, or expand the page down.

Ctrl+Alt+Down arrow key

Move the cursor left on the current page, or expand the page to the left.

Ctrl+Alt+Left arrow key

Move the cursor right on the current page, or expand the page to the right.

Ctrl+Alt+Right arrow key

Go to the next note container.

Alt+Down arrow key

Go to the beginning of the line.

Home

Go to the end of the line.

End

Go to the previous page visited.

Alt+Left arrow key

Go to the next page visited, if possible.

Alt+Right arrow key

Zoom in.

Alt+Ctrl+Plus sign (+) on the numeric keypad or Alt+Ctrl+Shift+Plus sign (+)

Zoom out.

Alt+Ctrl+Minus sign (-) on the numeric keypad or Alt+Ctrl+Shift+Hyphen (-)

Synchronize the notebook.

Note: While OneNote is running, your notes are automatically saved whenever you change them. It is not necessary to manually save notes.

Ctrl+S

Open OneNote.

Windows logo key+Shift+N

Open a notebook.

Ctrl+O

Open a section.

Ctrl+Alt+Shift+O

Create a new section.

Ctrl+T

Go to the next section.

Ctrl+Tab

Go to the previous section.

Ctrl+Shift+Tab

Go to the next page in the section.

Ctrl+Page down

Go to the previous page in the section.

Ctrl+Page up

Go to the first page in the section.

Alt+Home

Go to the last page in the section.

Alt+End

Go to the first page in the currently visible set of page tabs.

Alt+Page up

Go to the last page of the currently visible set of page tabs.

Alt+Page down

Move or copy the current page.

Ctrl+Alt+M

Put focus on the current page tab.

Ctrl+Alt+G

Select the current page tab.

Ctrl+Shift+A

Put focus on the current section tab.

Ctrl+Shift+G

Move the current section.

Ctrl+Shift+G, and then Shift+F10 or Windows Menu key, M

Switch to a different notebook on the Navigation bar.

Ctrl+G, use the Down or Up arrow key to navigate the sections or use the Tab key to pick a different notebook, then press Enter

Move to the Search box to search all notebooks.

Ctrl+E

While searching all notebooks, preview the next result.

Down arrow key

While searching all notebooks, go to the selected result and dismiss the search.

Enter

Change the search scope.

Ctrl+E, Tab key, Spacebar

Open the Search Results pane.

Alt+O after searching

Search the current page.

Ctrl+F

While searching the current page, move to the next result.

Enter

F3

While searching the current page, move to the previous result.

Shift+F3

Dismiss the search and return to the page.

Esc

Send the selected pages in an email message.

Ctrl+Shift+E

Create a Today  Outlook task from the selected note.

Ctrl+Shift+1

Create a Tomorrow Outlook task from the selected note.

Ctrl+Shift+2

Create a This Week Outlook task from the selected note.

Ctrl+Shift+3

Create a Next Week Outlook task from the selected note.

Ctrl+Shift+4

Create a No Date Outlook task from the selected note.

Ctrl+Shift+5

Open the selected Outlook task.

Ctrl+Shift+K

Mark the selected Outlook task as complete.

Ctrl+Shift+9

Delete the selected Outlook task.

Ctrl+Shift+0

Synchronize changes in the current shared notebook.

Shift+F9

Synchronize changes in all shared notebooks.

F9

Mark the current page as Unread.

Ctrl+Q

Lock all password-protected sections.

Ctrl+Alt+L